Are struggling to remember when particular equipment in your manufacturing unit underwent repair? Or how much past maintenance cost? If it’s taking ages and lots of efforts flipping through files to get clear answers, it’s time you consider CMMS software seriously.
A CMMS (computerized machinery management system) software allows a company to document, standardize, and verify maintenance carried on assets generally situated in the company’s storeroom or warehouse.
In this guide, we’ve compiled the seven best free CMMS software. Bear in mind that “Free’ CMMS software solutions are not entirely free. Most software come with a free trial period, after which users upgrade to the paid version. Others provide lifetime free plans but with certain limitations.
Before we review each CMMS software in-depth, let’s quickly compare the options in a table.
7 Best Free CMMS Software Comparison Chart
|ManWinWin||Free/free trial||1||Cloud, on-premise||Knowledgebase|
|Hippo||14-day free trial||No data||Cloud, iOS, Android||Online form|
|CalemEAM||30-day free trial||1||Cloud||Web, email|
|MicroMain||14-day free trial||No data||Cloud||Webchat, knowledge base|
|Limble||30-day free trial||No data||Cloud||Live chat, phone|
Applicable to Many Industries
UpKeep is an asset maintenance solution designed with an in-field technician in mind and trusted by renowned companies like Yamaha and Unilever. The CMMS target businesses of all sizes in various niches, including health care, manufacturing, construction, restaurant, and oil & gas.
Seamless Maintenance Management
Upkeep enables you to tailor work order forms to your business needs. The group collaboration feature helps streamline communication between managers and technicians. Managers can set up role-based access levels, from administrators, requestors, to users that can only view orders. The CMMS also offers daily backup, PDF integration, barcode scanning, multiple languages, and electronic signature.
Easy to use
Due to its intuitive interface, UpKeep has minimal implementation process and training. But it does not offer the on-premise deployment option.
Free version limitations
The free version limits users from generating reports or viewing their work order history. Also, customization and advanced features such as multisite management, are only available for the paid plans.
ManWinWin is a hybrid asset maintenance solution best designed for ship and aircraft maintenance, maintenance service providers(MSPs), military vehicles, fleets, and industrial plants of any type and size. It offers a multilingual concept, including English, simplified Chinese, and German.
The CMMS offers robust facilities management capabilities and integration, control, and management of work order requests. Asset datasheets provide information about asset location, codes, components, images, and corresponding vendor data.
The interface is user-friendly, and implementation is flawless, saving you incredible time and money. The work calendar allows you to drag and drop assignments and assign color codes to denote task status, making maintenance scheduling as easy and intuitive as possible.
Users can also customize and define KPIs, such as the overall equipment indicator(OEI), mean time to repair(MTTR), and mean time between failures(MTBF). ManWinWin free version accommodates up to 50 assets and supports maintenance requests and multiple languages.
An All-Industry solution
Trusted by more than 1300 customers (including renowned brands like Rolls Royce Naval Marine and Prada) and 32000+ users, Hippo offers flexible CMM solutions for various industries, including hospitality, non-profit, healthcare, retail, education, municipalities, manufacturing, and more.
A unique dashboard with CAD mapping functionality allows you to diagram your facility’s layout around each asset. An easy-to-use portal enables you to define work orders.
Hippo’s preventive maintenance module helps schedule regular maintenance and includes a Preventive Maintenance system for linking with work orders and deriving information on each asset.
Accessible on Mobile
Being a web-based solution, users can assign, submit, update, and complete orders from a mobile device, anywhere and anytime. With the upgraded mobile app, you can view floor plans, read and scan bar codes, and upload documents and images.
Committed to customer support, Hippo provides lifetime tech support and a variety of training material. However, the CMMS does not support in-house deployment.
CalemEAM is a highly scalable, open-source maintenance management solution mainly targeted at enterprise-level businesses. The CMMS offers work order and inventory management along with a predictive management solution.
More Deployment Methods
Depending on business requirements, users can select from a range of deployment options, including SaaS (software as a service) and on-premise deployment. On-prem deployment comes with additional on-site server costs but can offer a grand scale of customization.
Complete Tasks on Mobile Without Network
Calem Offline allows mobile agents to browse, enter, and complete work orders when the network connection is unavailable. It synchronizes the data entered once the connection is reestablished. Calem Touch enables field technicians to access work orders on their Android and iOS devices.
Free on Cloud Only
The CMMS’ 30-day trial is available as a cloud service and includes fulltime tech support. You must upgrade to Calem Enterprise to access Calem Offline and Calem Touch solutions.
Fiix is a cloud-based CMMS ideal for small-medium sized organizations and trusted by brands like Amcor and Emmerson.
You can integrate Fiix software with your machines to read critical sensor data and generate automatic maintenance alerts. The CMMS can also integrate with a larger CMMS, ERP, and other software seamlessly.
Manage Maintenance Without a Sweat
The solution incorporates parts and supplies tracking, simplified work and purchase orders, and a drag-and-drop calendar. There is an option for a mobile app with push notification and asset tagging.
Lifetime Free Version
Fiix offers a free version for individual users. This solution allows you to manage a maximum of 20 assets and include limitations such as 500 inventory parts and supplies, 10 notifications for preventive management, 250MB of document storage, and 25 work orders per month. The free version supports English language only.
Serves a Variety of Industries
MicroMain is a highly flexible CMMS solution compatible with a broad range of industries, including hospitality & recreation, healthcare, property management, manufacturing, education, aerospace, construction, and more.
Popular MicroMain customers include City of Philadelphia, Berkshire Power Co, University of Missouri, and Scripps Research Institute.
Several Deployment Methods and Modules
MicroMain solutions are available in two ways; SaaS and on-premised. Each deployment type offers three modules to cater to the unique needs of small, medium, large industries, and the healthcare sector.
The solution incorporates a user-friendly interface for customers to manage work orders and track inspections and inventory seamlessly. Preventive maintenance scheduling serves as a smart calendar that sends automatic reminders to the appropriate users. You can also customize the software via the source code to fit your specific business requirements.
The CMMS is accessible from a mobile device, allowing you to create and edit work orders, track KPIs, view work orders in a calendar, and conduct inspections anywhere and anytime.
Serves All Sectors
Limble targets organizations of all types in a myriad of sectors, such as education, construction, hospitality, and manufacturing. It offers a comprehensive feature set that enables users to organize and schedule maintenance and repair processes. As well as budget and monitor corresponding expenses.
Limble is web-based, saving users from the hassles of on-site server setup and management. All you need is a desktop web browser or an internet-enabled mobile device.
Seamless User Experience
Navigation is a breeze. Tabs are well marked with relevant icons, minor details can be found easily, and information is instantly available. Through Limble’s mobile app, users can manage work orders, receive alerts for new work, and report issues using texts and pictures.
Limble does not require credit card information for the free 30-day trial. You can also contact the service provider directly to request a demo. Each customer is assigned an implementation specialist who’s available through web chat, phone, and email.
You’ll find a plethora of prices and quality when looking for free or affordable maintenance management software.
The above CMMS solutions are the best for 2020- powerful, affordable, and sure to deliver your expectations. Have you used any before? We’d love to hear about your experience in the comment section.