The car rental industry has experienced an exponential boom in the last few years. This may be due to a lot of reasons, but the major contributors would be the expansion and industriousness of the airline industry. In fact, it is usually a common occurrence to see a car rental company teaming up with some of the common airline companies and hotels to help consolidate the market as a whole.
With car rental business comes the need to manage the whole business, ranging from the fleets to the drivers, passengers and so on. Luckily, technology is here to save the day, and you no longer have to worry much about how best you can manage your car rental business. There are various software options you can go for when it comes to car rental management.
While some car rental management tools are premium versions that need monthly or yearly subscriptions, others are entirely free or at least offer a free trial. So if you are working on a budget and thus looking for free software for car rental management, then you are in luck. We have done our research to give you some of the best free software that you can use for your car rental business. The following are some of the top free software you can use to manage your inventory, driver details, customer details, vehicle history reports, accounting and much more.
| Software | System supported | Business Size | Outstading features |
| RentSyst | Windows, Wb-based | Small/Medum | Notification on car service
Integrated Autocheck system |
| Easy Rent Pro | Windows, Android, iOS, Web-based | Small/Medium/Large | Fines management
Multilanguage support |
| Book Rides Online | Windows, Web-based | Small/Medium/Large | Reservations management
Vehicle Tracking |
| Navotar | Windows, web-based | Small/ Medium/Large | Chatbot and API
Vehicle Damage Management |
| HQ Rental | Web-based | Small/Medium | Online reservation Plugin
Portal for third party sales agents |
| CRBMS | Windows, Android, iOS, Web-based | Small/Medium/Large | Multiple rates Setup
Automated communication |
1. RentSyst
Are you facing challenges managing your fleet and looking for versatile rental software to help you out? Well, RentSyst is here to help you do just that. RentSyst works to automate your business process and optimize your car rental management processes. The best thing about the tool is that it offers a variety of packages based on your preference.
Smart integration options
If you have a CMS based site, electronic payment systems of accounting software, you will be glad to know that RentSyst has a seamless integration feature that helps you blend all these systems into one solid unit.
Multiple devices
RetnSyst is a cloud-based application. This, therefore, means that it can be used on any device, anywhere. You can easily store your data without worrying much about its security, thanks to its strict encryptions features.
- Its other notable features include:
- A smart GPS tracking system for better monitoring of your vehicles
- Timely notifications in regards to your car service scheduling
- Ability to generate contracts and invoices
2. Easy rent Pro
Easy Rent Pro may not be entirely free but at least offers a free 30-day trial. This is enough time to make up your mind on whether to go premium or not. This is a multi-language car management option that can serve companies of all sizes.
Quick lookup feature
Easy Rent Pro allows users to look up cars and get an idea of vehicles that may be available or those already on rent. In fact, they can also check out the new cars expected to join the fleet.
Good customer service
This is the tool for the first time user of car rental software. All these thanks to the unmatched customer care that you can expect to get from the administrators. With more centralized control, you can expect to gain convenience in managing your fleet and other business processes.
Other notable features include:
- Dependable fines and fleet utilization management
- Efficient rent planner
- Easy integration of online payment and QuickBooks
- Versatile Billing and invoicing
- Flexible and simplified rate management
- Collection of data in real-time across all networks
3. Book Rides Online
Book Rides Online is the darling for small and midsized transportation companies. This is a web-based reservation management tool that works to simplify matters to do with reservation and scheduling.
Intuitive portal
The tool offers easy navigation, even for a first time user. You can rely on Book Rides Online to manage your drivers, get reservations and manage all your clients, all at ago.
Other Notable features include:
- Sms and Email feature for better and faster communication
- Reliable fleet management feature
- Friendly quotes and estimates for perusal
- Both passenger and driver app
- Customer relationship management feature
4. Navotar
Navotar is a household name in the car rental business. Having been in the market for some time now, the brand has gained much reputation and credibility thanks to its unmatched service. The tool works to meet each operational need you may think of as a car rental manager or owner.
Reliable add-ons and apps
Navotar understands how challenging it can be trying to juggle between software and apps to get all you need for your car rental. As such, they have integrated all the features you may need for the process. Here, you will find, mobile application, GPS Tracking, online reservation, add-on modules, chatbot and Navotar API.
Other key features include
- Advanced reporting
- Daily Planner
- Digitized damage assessment system
- Single checkout
- Mobile friendly
5. HQ Rental
If you prefer to have software that is fully online –based, then HQ Rental is for you. This tool will work best if you have a website as this will be installed and integrated with your other online tools and payment systems. You will love its third party sales agents portal as well as the integrated customer relationship management feature.
- Other key features include:
- Fleet and fines management
- Flexible Billing and invoicing
- Rate tables, quotes and estimates
5. Car Rental Broker Management System
This is a web-based vehicle reservation tool that helps car rental managers and owners manage any process related to the car rental business. You will love the fact that it is flexible enough to integrate with any third party system that supports the same standards.
Convenient quotes and packages
With CRBM, you can easily set up multiples rates and validity periods. This includes seasonal calculations and other related ranges.
Automated functionality
You will love the automated email management and communication system that allows for efficient relay of information between parties. This is in addition to the customizable reports and multiple promotion codes.
Other notable features may include:
- One-way rental
- Localization support
- Insurance, late fees and miscellaneous charges
- Comprehensive user permissions and solid security details
If you are looking for the best free software for car rental, then you need not worry anymore. With these options, you are fully sorted to hit the road. Determine your specific needs and adopt reliable free software today.