The keystone of effective absence management is taking care of your team by ensuring that they regularly get time off (when need is or necessary). You need a simplified but effective system to manage everybody’s yearly leave balances and time-off requests to accomplish this correctly.
But although every organization uses a similar set of proper staff absences management essentials, there isn’t a specific one-size-fits-all (leave management) software. Your business needs are unique from other companies, depending on the setup, company size, and leave guidelines your company follows.
This guide assesses and lists the best absentee management software and outlines several significant benefits you can enjoy by incorporating this unique software.
What Is Absence Management Software?
Also called leave management/time-off management software, an exclusive software package that works to streamline the time off request and approval process, among other absences. The software simplifies the managerial tasks of reviewing staff availability in a company calendar, automating leave balance calculations. It also uses analytics to spot irregular absence trends and notice burnout cases and absenteeism.
Modern leave management software solutions are either HR suite modules or standalone products. Suppose you search for an effective absence management solution that offers unique features and focuses on proper leave management. In that case, you must invest only in the best standalone software are your best option.
Let’s find out the best absence management software in the market.
Top 3 Best Absence Management Software
Timetastic: Best Overall
Timetastic System is a super-simple employee leave planner designed to organize an organization’s time off workload. It is an innovative online, paperless way to revamp your staff leave management by eradicating the tiresome use of leave forms and off-time spreadsheets. The quality that makes it to our top spot is that it can effectively organize the absence management process even for a company with more than 100000 staff!
Main Features
• Customizable approvals
• Pre-loaded holidays ( services 250+ countries)
• Free 30-day trial
Timetastic helps you quickly recognize when and why your employees are taking leaves without going through the messy hassle of post-it notes spread across screens, Excel spreadsheets, and scribbled wall calendars on employees. It’s simple, inexpensive, and convenient to use.
This exclusive software package comes with a high-tech digital Wallchart accessible via its website and mobile app. The wallchart color codes the different types of leaves with a descriptive icon. This way, you can immediately note the leave your employee is taking (e.g., holiday leave, sick leave, sabbatical, etc.).
Also, it offers you email summaries (both daily and weekly) and specific details like name, when, and why an employee wants a leave. Ideally, you can always remain informed about upcoming employee absences while noting irregular absenteeism patterns.
Also, it is an adaptable platform as it allows all your company members to integrate their Timetastic accounts with their work calendar of choice (like iCalendar and Google Calendar), not to mention Microsoft and Slack Teams. Subsequently, it helps in improving the staff work calendar and removes the need to login into the account to keep up with leave dates.
Finally, it is a multi-network system package that includes pre-loaded holidays/leaves for over 250 nations. More than 7000 enterprises use the system, allowing them to switch from an old-fashioned paper system to a more accessible solution.
actiPLANS: RUNNERS UP
Key features:
• Smooth Leave management
• Powerful Absence reports
• actiTIME integration
• Automatic PTO accrual
This easy-to-use product is simply a management software that promotes transparency while establishing a time-conscious or fast leave management process. It features an extensive pack of customized types of leaves that you can set to balance paid time off among your members properly.
actiPLANS comes with a fantastic report feature that allows you to understand better and track your employee’s previous and upcoming leaves or shifts in their employee leave days. Moreover, this system features powerful configurations that allow you to incorporate a work duration feature known as actiTIME.
With this exclusive feature, you can create a scheduled work plan in task allocation and enable employees to organize their duties and inform their counterparts when the scheduled leave date nears. Better yet, it is available on a convenient (actiPLANS) mobile app for both iOS and Android users.
Leaveboard: Best Free LMS Software
The LeaveBoard package is a management system built to simplify the absence management process in SMEs using advanced tools: HR Reporting, Time-off Tracking, Time-off calendars, Employee self-service, slack integration, and custom workflows.
This system offers a simple employee leave planning and management tool for fast-rising companies. It comes with complete slack integration to advance the management system.
Main Features
• Intuitive interface
• Allows Custom Reports
• Additional leave options
• Free version
• Overlap warning
Its all-inclusive leave management software offers a handy, self-service booking feature and a conveniently simple employee directory and management reports. It’s the ideal solution for a company looking to erase the time-consuming manual tasks for HR and abandon the traditional XLS sheet system.
LeaveBoard gives you a bonus-free offer for up to 9 staff members and only $1.35 per member monthly.
Main Features of Absence Management Software
When purchasing absence management software, it’s essential to choose features that meet your specific needs. Here are some of the standard features offered by absence management software:
• Approval process control: Route absence requests to employee managers and control who can approve or deny requests.
• Reporting: Generate reports for clock-in clock-out time, absence patterns, and assigned tasks.
• Comprehensive Calendar Management: utilizes an integrated calendar to consistently track staff leaves balance and accept leave requests.
• FMLA Tracking: Track employees’ work hours and receive alerts about compliance with Family and Medical Leave Act (FMLA) guidelines.
• Employee (Staff) Scheduling: This allows you to establish rosters (weekly and monthly) to schedule the staff work hours and shifts.
Benefits of Absence Management Systems
Absence management software provides several benefits to businesses, managers, HR specialists, and employees:
· Streamlined leave requests. No more paper applications, emails, and Excel spreadsheets – users can request time off in a few clicks in the online software or a mobile app.
· Unlimited leave types and statuses. Use absence management software for tracking uncommon leave types such as family leave, remote work, and business trips – whatever suits your needs.
· Reduced leave processing time. After a user requests time off, their manager receives a prompt notification and can approve the request in a few clicks.
· Smart vacation planning. Employees and managers can review past, current, and future leaves in the team calendar, meaning they can prevent them from overlapping.
· Automated paid time off calculations. Define individual or company-wide PTO accrual rules or adjust the balances manually.
Ready to Improve Your Company Absence Management Process?
An absence management system automates the time off requests, scheduling, and granting process-easing the workload for your HR or manager. Companies can establish time-off holidays and policies with the best software and automatically inform the management team of employee requests, denials, or approvals. And it performs all this while being accessible, easy to use, and affordable.